Establishing a professional team of vendors is an essential component of wedding planning, you’ll need to choose suppliers who can turn your wedding day vision into a reality. As it is likely you’ve never planned a wedding before, you may be wondering who should be on my vendor’s list?
For a successful wedding, you’ll need at least a few basic vendors.
Photographers, videographers, DJs, florists, and of course a venue are some of the essential wedding services. Most weddings require a fair amount of people and services to pull off a successful celebration. When booking your wedding suppliers it’s ideal to keep your preferences and tastes in mind but also choose services within your budget. You also don’t want to be choosing the cheapest suppliers either, remember you get what you pay for. Even though the wedding industry is full of talented people, you should only work with vendors who are flexible, somewhat experienced and are a good fit for your style and needs.
How to find that gorgeous wedding venue
There are many wonderful options when it comes to wedding venues, so take your time to do your research and make a shortlist. If you start looking at wedding venues early, you’ll be able to reserve your first choice as far ahead as 12 months. On popular dates, venues can be booked over 2 years in advance. If you have a specific location in mind, hold off on sending out save-the-date cards until after you’ve secured the location for your event. The final step is to gather all the information including reading Google reviews and meeting with the venue manager before paying the deposit. Before you sign a contract, be sure you understand the terms and conditions.
How to find the perfect planner
The earlier you start looking for a wedding coordinator the better. Like venues, many wedding planners are in high demand so try to book yours at least 11 months in advance. Sit down and chat with a few planners and ask them how they will take your wedding day from great to magical. Be sure to ask as many questions as possible and decide if they are a good fit for your big day.
How to choose a wedding caterer
After you’ve secured your venue and wedding coordinator, it’s time to start thinking about catering. You’ll want to get this completed 9 – 10 months before your wedding date. If you’re choosing a mobile van styles caterer, be sure to do your homework by reading customer testimonials. It’s also critical to conduct a sampling before making a final decision. Your wedding planner may be able to make some recommendations for the ideal caterer.
Choosing your wedding celebrant or religious officiant
It’s important to choose a celebrant or religious officiant who’ll be a good fit for your wedding day, the energy of your ceremony can be significantly influenced by your choice of the officiant, so look for someone whose personal style you connect with. Hire your officiant at least ten months ahead of time. It’s best to discuss your wedding vows in advance with your officiant if you intend to write them. Some religious officiants are more open to this tradition than others. Again be sure to read their Google reviews and check out their Instagram profile to get a feel of their style.
How to find the ideal photographer
Make a list of the photographer’s whose images you connect with. While there are numerous options and styles of wedding photography be sure to view their entire portfolio and not just the selected images on their Instagram and socials. Do your research and check for reviews. Hire your wedding photographer as soon as possible, ideally 8 to 9 months before the big day. When interviewing photographers, make sure you and the photographer are on the same page about your expectations so that there are no misunderstandings of what’s included and what’s not.
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Videography, more popular than ever before
As there are fewer videographers compared to photographers, popular experienced videographers often book out 12 months ahead. Be wary of some photographers who offer video as a second option. Videographers such as Dion Cario Films are experts who have taken years to hone their skills and perfect their craft. Creating modern wedding films is nothing like shooting photos because of the additional camera moment, live audio and music and complex editing needed to create an engaging wedding film. Be sure to watch as many films as possible and organize a video chat with your ideal videographer. He or she should be able to answer all your questions and provide a wide portfolio of previous work. Always ask who will be filming on the days as some videography businesses send out random contractors. Be sure to check their testimonials and Instagram presence.
In closing, it’s important to do your homework on all wedding vendors before signing any contract. If possible go old school and meet in person so you can get a better understanding of their services and personalities ensuring a perfect fit for your wedding day.
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